Is it possible to create a central group schedule on the server rather than each user creating a separate group schedule in his or her own Outlook Calendar folder? If it is possible, where should I create the central schedule?
Microsoft Office Outlook 2003 and Outlook 2002 users can access group schedules in a calendar folder by clicking Actions and selecting View Group Schedules. Group schedules are a special type of appointment item that are hidden from the usual calendar view. When opened, group schedules display only the scheduling grid.
Like other appointments, though, group schedules are stored in a calendar folder. To make a central group schedule that's accessible to others, set up a calendar folder in the Public Folders\All Public Folders hierarchy and create the schedule while viewing that folder. Because group schedules are hidden items, only users who have the Owner role on the folder can create them.