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July 17, 2008 12:00 AM

The iPhone as a Mail Device

Windows IT Pro
InstantDoc ID #99790
Rating: (3)

I've been in love with the polish and responsiveness of the iPhone UI from day one. It's an awesome device for most purposes. However, from my standpoint as an experienced Microsoft Exchange Server administrator and Windows Mobile device wrangler, I'd say there are still a lot of missing pieces and things that are poorly implemented on the iPhone 3G. Given the popularity of Windows Mobile devices, I was surprised by some of the omissions and design choices Apple made for the Exchange-aware version of the iPhone.

Let's start with email, which seems like an easy enough application to implement. Apple got the single biggest item right: Push email works properly. Mail arrives when it's supposed to, and replies are sent like they're supposed to be. HTML mail displays beautifully. In fact, the overall Mail experience is basically just like it was in the original iPhone release, for better or worse. Which means that there are some problems lurking.

For example, you might think that the iPhone would work well as an offline mail client. You might also think that you should be dating Danica Patrick and that gas should be $1.25 per gallon. Bad news: None of these thoughts represent reality. The iPhone's offline behavior is poor. When the iPhone is offline, any attempt to move or delete messages results in an error dialog box. How lame is that? Did anyone at Apple test a Windows Mobile device to see how it works in such situations? At least the software is smart enough to automatically attempt a sync as soon as the network comes back up.

There are several other Windows Mobile 6 features missing here. For instance, you can't flag or unflag messages for follow-up; you can't set out of office messages or timings, and the device frequently complains if you try to throw away a message that a client- or server-side junk filter has already moved elsewhere. The extremely convenient press-and-hold shortcuts that Windows Mobile provides (such as "d" to delete or "m" for move) are, of course, absent here, too, because they depend on having a physical keyboard.

Bottom line: Mail is prettier on the iPhone than on Windows Mobile devices. I think the iPhone and Windows Mobile 6.1 devices are tied in terms of sync behavior and sync performance (subject to cell coverage and bandwidth availability). My Windows Mobile 6.1 device has a significant edge in speed because I can navigate through, read, move, and triage messages with one hand, and I can use the press-and-hold keys. For novice users, this speed differential might be much smaller . . . but I'm not a novice. And, to forestall any flames: The iPhone keyboard is OK with me. After I got used to it, it's as fast as a physical keyboard.

As for features other than email, those are a mixed bag too. Calendaring has some major omissions; for example, you can't invite people to events you create on your own calendar! You also can't create items in a different time zone than the one you're in. Apple's Notes application is terribly lame, and it doesn't sync with Exchange at all—nor does it sync with a Mac or Windows machine through iTunes! There's no tasks/to-do application at all, another major omission.

I didn't have space in this column to fully chronicle all the bugs, glitches, and missing features in Apple's "enterprise" iPhone software; for that, you'll need to see my blog. For now, I'm sticking with an iPhone for play and my Windows Mobile device for actually getting work done.

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Comments
  • PAUL
    4 years ago
    Jul 18, 2008

    Thanks for the comments! I agree that the iPhone has a great UI, and that the overall user experience is excellent. For me, though, the device falls short because I use e-mail so much. I hope Apple does follow through with fixing the problems.

    Copy-and-paste isn't such a big deal. Some WM devices don't have it, and I don't really miss it on the iPhone. John Gruber on Daring Fireball pointed out the UI difficulties with trying to implement cut-and-paste with only multi-touch gestures; I suspect that's what's holding Apple up.

  • Kenneth
    4 years ago
    Jul 18, 2008

    Thanks for the article. The offline errors to me are inexcusable. Especially in times where I purposefully put it in airplane mode to save on battery. There's also one other big missing feature: built in copy-paste feature. The first time I used an iphone I couldn't believe it was missing.

    As for the quick delete button, this I found is available by quickly brushing an email in the list to the left or right (on the right side of the email) to bring up a delete button over the email. Once you get used to it, it's very quick. Alternatively you can click the "Edit" button at the top right and all of the email messages will have a delete checkbox on them.

  • Steven
    4 years ago
    Jul 18, 2008

    I must admit you make some good points on the difference in "options" the iPhone Mail app has compared to Outlook on a WinMo device. Follow up is something they should incorporate, I agree. Task management can be done with a free or paid apps from the iTunes store. I'm not saying the iPhone is perfect but look at that intuitive interface. I am glad that they finally chose for out of the box Exchange compatibility, but you can't expect a full feature experience from Apple (certainly not right away). I believe that with the iPhone SDK available for dev teams we are bound to expect some good but also sexy apps on the iPhone that will make our business experience a lot more fun. And the fact I get my mails pushed instantly to my device is enough for me. Maybe iPhone has "underdone" the options, while WinMo apps usually "overdo" options.

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